Digital document indexing for improved records custodianship of planning documents

Clicks: 7
ID: 286551
2023
Free PDF
Article Quality & Performance Metrics
Overall Quality
Not rated
Combines reader engagement with the AI quality analysis. This article has not been analysed, so there is no overall score — reader engagement is measured and shown alongside.
AI Quality Assessment
Not analyzed
Readership in this journal
Emerging

Ranked #2,379 of 3,757 articles by views in Malay Journal

Most read Least read

Bar heights use a square-root scale. Only the 120 most-read articles are drawn; the journal has 3,757 in total.

Mint this article as an NFT
Not yet minted

Create a permanent, verifiable on-chain record of this article on the Scimatic Network. The NFT is held in your Journament account, and you can withdraw it to your own wallet at any time.

5 SUSD one-off · no wallet required
Sign in to mint
Abstract
Records management is an essential component of ensuring that valuable information is readily available and usable to support the requirements of a business entity. This is likewise true in government offices where record preservation is paramount to perform its mandate and guarantee business continuity effectively. However, initiatives to commit to an active storage and indexing system for records retention are not underscored as an imperative priority at the business unit level and for it to be included in the daily operations—such as the case of the Corporate Planning Department of the Development Bank of the Philippines. This paper aims to contribute to the knowledge of how digital interventions can help improve records custodianship of planning documents by maximizing existing organizational resources (e.g., MS Office Suite and Office 365 Suite) and developing tools to support a change in operations. This paper argues that creating a dynamic repository of documents is vital in galvanizing a profound sense of continuity and shared responsibility among employees as change is supported by improved efficiency through digital means. This action research utilized tools including first, second, and third-person inquiry to help collaboration activities. Hirano’s 5S Model served as a cornerstone framework in developing a systematized process of identifying and storing records and sustaining the new change. I concluded by utilizing the 5S Model slanted to the requirements of the national government regarding records management, highlighting a shared responsibility among the records custodian and other business unit personnel. This shall serve as a reference by other public agencies to build a straightforward records management and retrieval system maximizing resources ubiquitous to government instrumentalities.
Reference Key
persistent_1760658908_68f185dc3f727 Use this key to autocite in the manuscript while using SciMatic Manuscript Manager or Thesis Manager
Authors Bagano, John Kiki F.
Journal Malay Journal
Year 2023
DOI
DOI not found
URL
https://animorepository.dlsu.edu.ph/etdm_manorg/158
Keywords Keywords not found

Citations

No citations found. To add a citation, contact the admin at info@scimatic.org

Comments

No comments yet. Be the first to comment on this article.